Committee and Other Troop Positions
Volunteer parents, registered with BSA, make up our Troop Committee. The committee ensures our Troop has safe outings and has the resources needed to support our activities. Committee members receive training from the Colonial District in Troop leadership and in youth protection. They also require Virtus, the Diocese of Arlington youth protection training.
Among its duties, the committee selects the Scoutmaster, raises and manages the money for our program, supports Troop awards and advancement ceremonies, and handles the paperwork between the Troop and the BSA council. The Troop Committee Chair is the best person for a parent to talk to if they are not able to resolve a problem with the Scoutmaster. One parent for each Scout is expected to be involved in the program as a committee member, merit badge counselor or adult Troop leader. The Troop Committee meets the last Sunday of the month, concurrent with the monthly PLC meeting.
Organize the committee; Maintain relationships with the chartered org. and Scoutmaster; Ensure troop rep at monthly roundtables; Arrange for charter review and recharter annually; Hear regular reports of activities and results from standing committees and parties.
Keep minutes of meetings; Send out committee meeting notices.
Handle troop funds; Pay authorized bills; Maintain troop checking accounts; Lead preparation of annual troop budget; Report to committee.
Friends of Scouting
Troop rep for annual BSA fundraiser.
Handle admin paperwork for new scouts and rechartering.
Supervise wreath sales and ensure each Scout has the opportunity to participate in fundraising activities/events.
Encourage Scouts to advance in rank; Help maintain Scout advancement records; Arrange boards of review and courts of honor; Maintain merit badge counselor list; Report troop advancements to council; Secure badges and certificates .
Monitor merit badge status; coordinate merit badge status during/after summer camp; coordinate completion of partials as needed; provide input to database manager.
Life to Eagle
Mentor Scouts and Scouters on the process of advancing from Life Scout to Eagle Scout, including time in tenure requirements, service projects, Eagle Scout application, Life Purpose Statement, and completion of required badges; approves Eagle Project.
Maintain and update electronic recordkeeping in Troop Master program; authorize data submittal to Troop database; provide reporting such as individual history reports.
Supervise and help troop procure equipment; Work with quartermaster on inventory and storage; Make periodic safety checks on all troop gear.
Maintain existing website; coordinate addition of functionality as needed; maintain Troop photo site (?)
Ensure troop leaders and committee members have opportunities for training; Maintain inventory of up-to-date training materials and other training resources; Work with district team scheduling Fast Start training for all new leaders; Be responsible for BSA Youth Protection training within troop; Encourage periodic junior leader training within troop at council and national levels; Encourage adult leaders to take non-mandatory training.
Chartered Organization Rep & Parish Liaison
Coordinate with Parish office and/or School to obtain access to facilities and to ensure compliance with any Parish rules of operation, including Virtus compliance.
Help plan and arrange Troop participation in outside events that are not specifically the responsibility of other committee members.
Help plan and arrange summer camp, including tour permits, transportation needs, site logistics, merit badge registration, financial oversight, medical forms, and coordinating prescription medicine handling with camp personnel.
Merit Badge Jamboree
Help plan and arrange Troop participation in Merit Badge jamboree.
Courts of Honor
Coordinate Courts of Honor (typically a quarterly event) and Eagle Courts of Honor, including program information, refreshments, Master of Ceremonies.
Coordinate religious emblem program, retreats, Scout Mass participation.
Youth Leadership Training & Mentoring
William Burns/John Mirvish/Anthony Nichols
Provide oversight to PLC meetings to ensure efficient and productive use of time at weekly meetings. Maintain an environment where use of leadership skills is encouraged. Teaching of leadership skills, at age appropriate levels is done where possible.